The date of March 4, 2014 was established by the Democratic National Committee (DNC) when setting the 2014 nominating schedule for the Democratic caucus in Colorado.
In 2011, the Colorado State Legislature moved the August Primary Date to June 24, 2014. This was done to provide the Clerks and Recorders additional time to mail ballots overseas as required by HAVA.
Changing the date of the Primary to June 24th affected the scheduling of the required Assembly dates to be between 3/14/2014 and 3/29/2014..
On March 04, 2014, Democrats will caucus at designated location(s) established by the County Party for the purpose of 1) electing delegates to the County Assembly and County Convention; 2) electing two (2) precinct committee people and 3) beginning the process of establishing a county platform.
1. The State Delegate Selection plan establishes the start time as 7:00pm on March 4, 2014. This rule supercedes County Party rules.
2. The County Party will be responsible for entering the results of the caucus elections into VAN. The State Party will provide a system with the required codes for entry. The State Party should be advised when all data is entered via email to firstname.lastname@example.org.
As a County Chair: What are your tasks in preparation for the Caucus meetings?
1. Convene a County Central Committee meeting for the purpose of determining the number of delegates, the start time of the County Assembly and the location. (The county central committee or executive committee shall fix the number of delegates from each precinct to participate in the county assembly pursuant to the procedure for the selection of delegates contained in the state party central committee's bylaws or rules-CRS 1-4-602).
2. Determine a location (s) for your county precincts meetings.
- This may be in a school, a home, a church, community center or other convenient location including a private home as long as the location is handicapped accessible as defined by ADA standards:
- If insurance is required for your location, the State Party can provide a certificate of insurance if you make a written request in advance with the location, the contact information for the site coordinator, and the dollar amount required to the Executive Director. (Jennifer Koch at State Party)
- Notify the State party of all of your caucus locations by providing the address, name of the facility, contact person and phone number. This information will be placed on the State Party website.
3. Prepare the necessary paperwork for distribution to each precinct. The State party will email to you the caucus packet to assist you in conducting the meeting, and necessary forms for completion of the work.
4. Train the precinct committee person or another designated person in advance so there is someone trained from the county party to run the caucus in each precinct. It's true that someone other then the trained person may be elected to run the caucus but at least there will be one person who will know the process and the required paperwork. You may want to select a person to be a Site Coordinator to oversee the activities around the precinct location. This is not required but maybe helpful to ensure that all procedures at the caucus are completed.
5. It is the responsibility of the candidates to provide their literature for distribution if they so desire. The campaign may contact the County Chair or designated person. County parties may set the rules for distribution of the material, pickup of the material, candidate tables and candidate access to the caucus if necessary.
6. Bring food-cookies-punch-coffee or host a potluck. Make it a social event as well as a working event and welcome new attendees.
7. A copy of the Secretary of State Election calendar is attached. The Summary is as follows:
- Post the caucus location sign 12 days in advance-no later than February 20, 2014 (per the Secretary of State calendar for 2014)
- March 4, 2014 Caucus at 7:00pm
- No later than March 29, 2014 all County Assemblies and County Conventions must be completed
- April 1 to April 11, 2014: Congressional Assembly/Conventions
- April 12, 2014: State Assembly in Denver Colorado